How To - Declaring Tills (Using Tracked Drawer Inserts)

To declare your tills when using Track Drawer inserts:

Log on to Aztec and select the Finance module icon.
From the front page select the Cash Management tab and choose Declarations from the dropdown list.

You are also able to shortcut to this function from the Things To Do box on the front page of the module if declarations need completing.

Highlight the till you want to declare and select Declare.

Count the till by denomination depending on your company cash policy. Ensure that you include the original float amount from this figure. This is highlighted in blue text at the top of the declaration screen.
Enter the remaining balance into the finance screen by denomination if required

The figures shown in red in the variance column indicate the total of cash, cards and vouchers that the system is expecting for that till.

As figures are entered onto the amount column this variance figure will decrease. If too much money has been counted, the figure turns black to indicate a positive variance.

Depending on your setup you may also need to enter the credit card and voucher totals. If the columns are greyed out, there are no entries to make.
If there is a count variance you will see the following message when you click Next.

"Always remember to enter the figures from your actual count and do not enter what the system is expecting. All variances MUST be declared as this will affect your overall cash on site balance. "

You can now either select Edit to recheck your till or Save the entered figures to continue with the variance.

It is always recommended that you recheck your till, just in case you missed anything.

When you have accepted the count, you will see a summary similar to the below for your till.

You will now see that the till is showing not trading, with no outstanding declaration.

It is recommended that you check the Session Cashup Report for additional details, or in case investigation of variances is required.